Job Description
- Maintain vendor database on a regular basis to ensure the criteria for qualified information is adhered (availability, adequacy, correctness and up-to-dated);
- Develop sourcing strategies and supplier diversify program;
- Monitor, evaluate and improve vendor performance on a continuous basis;
- Maintain good relationship with vendors and re-negotiate prices on a regular basis.
2/ Procurement of goods and services
- Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing;
- Provide guidance for departments to process small value purchases as regulated in Procurement process;
- Draft an appropriate service level agreement to properly evaluate the performance of suppliers, report on this on a regular basis;
- Work with internal stakeholders (teachers or operations staff) to determine procurement needs, quality and delivery requirements;
- Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance;
- Payment terms negotiation, optimization and management;
- Keep track of order pipeline systematically on a regular basis.
3/ Procurement planning
- Assist in developing annual procurement plan;
- Control and monitor expenses against approved budgets;
- Cost saving budgeting and targeting.
4/ Documentation & asset registration on the system
- Archive contracts on department shared drive and secured physical storage;
- Maintain contract management database;
- Register new asset on Asset Management System and generate asset code for Property management team.
5/ Reporting and other projects/tasks as assigned by Department Head
- Administration and reporting as necessary;
- Support periodic management reporting to track/monitor historical purchasing activities for continuous improvement;
- Handle ad-hoc tasks.
- Bachelor degree in Business Administration, Foreign Trade, Commercial or equivalent.
2/ Experience (type of)
- Minimum 2 years’s relevant work experience in an educational/ MNC environment;
- Familiar with financial systems, procurement and contract management systems is an advantage;
- Computer literacy qualification is essential.
3/ Competencies
- Proficient in English;
- Strong interpersonal and communication skills;
- Mature, empathetic and professional;
- Independent self-starter with attention to detail;
- Possesses integrity and ability to maintain accurate and confidential records;
- Able to collaborate with and motivate others;
- Amicable;
- Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines;
SAFEGUARDING AND STUDENT SAFETY
UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 3 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.
EQUAL OPPORTUNITIES
UTS is an equal opportunities employer that values individuality, diversity, and inclusivity. We welcome applications from appropriately qualified individuals from all backgrounds. We are committed to creating and sustaining an inclusive environment that celebrates the diversity of both staff and students. We foster perseverance, tolerance, and integrity, believing in equal opportunity for everyone, irrespective of age, disability, gender, race, religion or belief, and other personal characteristics. Candidates are assessed against relevant criteria only, such as skills, qualifications, abilities, and experience, in selection and recruitment. We believe that diverse teams are stronger teams, and that inclusivity enhances the sense of belonging and promotes success for both staff and students.
