A. YOUR RESPONSIBILITIES

1. Payroll Management

• Oversee employee attendance records and ensure compliance with internal labor regulations.
• Monitor and manage employee leave entitlements, overtime, and out-of-hour work.
• Calculate and process monthly payroll, bonuses, and allowances; prepare and distribute payslips to employees.
• Keep track of and update salary and bonus policies from both government regulations and school policies.
• Handle employee inquiries and concerns related to compensation and benefits.

2. Personal Income Tax (PIT), Social Insurance, and Trade Union

• Advise and guide employees on Personal Income Tax (PIT) matters.
• Support employees with PIT registration and required documentation.
• Issue and manage monthly PIT deduction receipts.
• Consolidate and manage monthly PIT data and prepare year-end PIT reports.
• Calculate and remit PIT in accordance with legal requirements.
• Assist employees with the annual PIT finalization and refund process.
• Regularly update changes to PIT regulations issued by local authorities.
• Register, adjust, and terminate Social/Health/Unemployment Insurance for employees; handle claims related to maternity, sickness, occupational accidents, etc.
• Liaise with social insurance agencies to update records, submit claims, and follow up on processing.
• Monitor and implement updates to insurance regulations.
• Support employees in resolving issues related to insurance.
• Stay informed about labor union policies; coordinate union membership status tracking and support union-led activities for employees.

3. Labor Contracts, Employee Records & Decisions

• Manage all types of employment contracts: draft, renew, and terminate contracts in compliance with school policies and labor laws.
• Prepare, issue, and archive official HR decisions such as promotions, transfers, salary adjustments, and disciplinary actions.
• Monitor and apply changes in labor regulations related to employment contracts.

4. Expat Formalities         

• Handle the issuance, renewal, and tracking of visas, work permits, and temporary residence cards for foreign teachers.
• Assist the Expat BP in preparing relevant documentation and supporting papers for expatriate staff.
• Stay updated on government regulations regarding expat labor and ensure compliance.

5. HR Administration, Employee Engagement & Other HR Tasks

• Administer employee welfare benefits provided by the school (e.g., wedding, funeral, birthday gifts, etc.) in accordance with internal policies.
• Support the organization of annual HR events and staff engagement activities (e.g., Team building, Teacher’s Day, etc.).
• Manage HR administrative tasks (Parking cards, Employee card, uniforms, etc.)
• Collaborate with relevant departments to ensure compliance with workplace rules and regulations.
• Work closely with other HR team members to continuously enhance employee satisfaction and overall employee experience.

6. Reporting, Other Assigned Tasks and School Policy

• Attend team/department/school meetings to get updates on codes, regulations, policy.
• Comply with departmental and school regulations, guidelines, and policies.
• Participate in organizing school-wide events and activities.
• Other reasonable task assigned by the Line Manager/ Board of Directors.

B. JOB REQUIREMENTS

1. Education

• Bachelor’s degree in Human Resources, Business Administration, or related fields

2. Experience

• From 2 years of experience in C&B; Preference for candidates with experience in schools and expats
• Previous experience in proceeding with visa, temporary resident card, and work permit applications

3. Knowledge and Skills

• Knowledge of Vietnamese Labor Law, PIT, Social Insurance, and Expat regulations
• Strong attention to detail, organization, and confidentiality
• Proficient in Microsoft Office and HRIS systems
• Good communication in English and Vietnamese

C. COMPENSATION & BENEFITS

•  Competitive salary based on candidates‘ experience and competencies.
• Full participation in Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI) as regulated by labor law
• Additional healthcare insurance.
• Annual salary review and performance-based bonuses following the school‘s policies.
• Annual leave, holidays, and special leave benefits aligned with the academic calendar (applicable to teaching positions).
• Support nutritious lunches at school, transportation allowance, and phone allowance for work-related purposes.
• Annual health check-ups and wellness programs.
• Engagement in team-building activities, internal events, and corporate social responsibility programs.
• Tuition fee support for employees‘ children at UTS.
• Exclusive benefits from subsidiaries of Van Lang Education Group.

SAFEGUARDING AND STUDENT SAFETY

UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 3 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.

EQUAL OPPORTUNITIES

UTS is an equal opportunities employer that values individuality, diversity, and inclusivity. We welcome applications from appropriately qualified individuals from all backgrounds. We are committed to creating and sustaining an inclusive environment that celebrates the diversity of both staff and students. We foster perseverance, tolerance, and integrity, believing in equal opportunity for everyone, irrespective of age, disability, gender, race, religion or belief, and other personal characteristics. Candidates are assessed against relevant criteria only, such as skills, qualifications, abilities, and experience, in selection and recruitment. We believe that diverse teams are stronger teams, and that inclusivity enhances the sense of belonging and promotes success for both staff and students.