As the Intern, Human Resources the jobholder is responsible for supporting the Human Resources Department in daily HR operations, including recruitment support, employee administration, and internal coordination. The role contributes to ensuring smooth HR processes, positive candidate and employee experience, and effective collaboration across academic and administrative departments within the school environment

A. KEY RESPONSIBILITIES

1. Talent Acquisition (35%)

• Manage and post job advertisements on job portals and social networks;
• Understand job requirements and sourcing suitable candidates for different positions;
• Search and screen candidate’s profile via job boards, social networking site,...;
• Phone-screen to identify suitable candidate;
• Schedule and confirm interviews with candidates and hiring managers;
• Support for employer branding activities (internal/external events and social posts,...);
• Assist with onboarding activities;
• Ensure a positive and professional candidate experience throughout the process.

2. HRIS Implementation Support (35%)

• Assist in data migration, ensuring accuracy and integrity of candidate/employee information transferred to the new system. This may include formatting data, cleaning data, and verifying data accuracy;
• Conduct thorough testing of the system to identify and resolve any issues related to functionality, data accuracy, and user experience;
• Develop user-friendly training materials, including guides, FAQs, and potentially video tutorials, to support employees in using the new HRIS across all locations.

3. HR Administration (30%)

• Assist in organizing engagement activities and events (seeking suppliers, design videos & posters, running events such as Women’s Day , …).
• Assist with day-to-day operations of the HR functions and duties (expat formalities, etc.);
• Prepare and distribute HR-related documents (if any);
• Make advance or payment request (if any);
• Translate some policies from Eng version into Vietnamese version and vice versa;
• Other tasks as assigned by HR Manager or Managing Director.

B. JOB REQUIREMENTS

• Third- or final-year university student Human Resources, Business Administration, or a related field.
• Proficient in English skills (4 skills)
• Proficiency in Microsoft Office Suite; familiarity with Canva or other dashboard tools is a plus
• Strong attention to detail and a commitment to accuracy
• Basic understanding of HR principles and practices
• Ability to learn new software quickly and effectively
• Strong problem-solving and analytical skill
• Customer-service mindset, professional communication

SAFEGUARDING AND STUDENT SAFETY

UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 3 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.

EQUAL OPPORTUNITIES

UTS is an equal opportunities employer that values individuality, diversity, and inclusivity. We welcome applications from appropriately qualified individuals from all backgrounds. We are committed to creating and sustaining an inclusive environment that celebrates the diversity of both staff and students. We foster perseverance, tolerance, and integrity, believing in equal opportunity for everyone, irrespective of age, disability, gender, race, religion or belief, and other personal characteristics. Candidates are assessed against relevant criteria only, such as skills, qualifications, abilities, and experience, in selection and recruitment. We believe that diverse teams are stronger teams, and that inclusivity enhances the sense of belonging and promotes success for both staff and students.