1. House System Coordination

• Maintain accurate student and faculty house assignments; onboard new students and staff into the House system.
• Assist in planning and delivering annual House Events (Creative Day, Sports Day, Debate Day, Fun Run), including logistics, communications, and evaluations.
• Coordinate with House Captains and Heads of House to foster spirit, inclusion, and inter-house collaboration.
• Support the implementation of a restructured House Meeting model with cross-house groupings by interest area.

2. Student Leadership & Council Integration

• Facilitate weekly combined meetings between the Student Council and House Captains; maintain agendas and minutes.
• Provide organizational support for student-led initiatives and representational responsibilities.
• Assist in delivering student leadership development programs throughout the academic year.
• Ensure leadership representation is inclusive, diverse, and aligned with school-wide objectives.

3. Student Exchange Program Coordination

• Manage operational logistics for international exchange programs (e.g., Westwood Exchange) including itineraries, travel, accommodation, and risk management.
• Collaborate with overseas partner schools, parents, and internal teams to ensure smooth program delivery.
• Organize student preparation workshops and serve as a key point of contact during exchanges.

4. Interschool Engagement & University Relations

• Coordinate interschool events (e.g., MUN, sports tournaments, debates) with peer institutions in HCMC and the region.
• Support the planning of university engagement activities including fairs, alumni panels, and transition support.
• Assist in implementing the Bilingual International Sports League initiative.

5. Community Events & Outreach

• Support the logistics and promotion of student-led and school-wide events.
• Work with student leaders to organize service-learning projects and community engagement initiatives.
• Ensure bilingual communication and inclusive participation across student populations.

6. Pastoral Care & Student Welfare Support

• Assist in implementing the Trusted Adult model as part of the school‘s pastoral care framework.
• Monitor student support processes, maintain behavior records, and schedule interventions or follow-ups with the Dean of Students.
• Facilitate coordination between students, counselors, and relevant support staff when wellbeing concerns arise.

7. Budget & Resource Management

• Track budgets related to student affairs (House, Council, exchange programs, events).
• Prepare requisitions, maintain financial records, and ensure transparency and accountability in spending.
• Support sponsorship acquisition and partnership development for student-led initiatives.

8. Alumni Relations

• Develop and maintain student-alumni programming such as mentoring sessions and annual “Alumni Return” events.
• Manage alumni databases and correspondence for ongoing engagement.
• Coordinate career-sharing panels and transition talks for high school students.

9. Internal & Cross-Departmental Liaison

• Act as a central liaison between the Dean of Students office and other key departments:
• Marcom (Marketing & Communications): Support bilingual messaging for events and campaigns.
• PLO (Parent Liaison Office): Coordinate parent communications for events, trips, and behavior matters.
• Principal’s Office (PO) and Vice Principals (VPs): Provide updates on student affairs initiatives and collaborate on cross-functional programs.
• Ensure alignment in messaging, scheduling, and school priorities across all departments.

10. Bilingual Communications & Translation

• Translate internal and external communications between English and Vietnamese as needed.
• Provide interpretation for parent meetings, student assemblies, and staff briefings.
• Draft official bilingual notices, newsletters, and announcements from the Dean of Students.
• Maintain organized records and databases related to student affairs programming.
• Assist with the orientation and transition of new students and staff into student life structures.
• Conduct or support surveys, feedback cycles, and program evaluations.
• Handle ad-hoc administrative and logistical tasks related to student programs.

JOB REQUIREMENTS