A. KEY RESPONSIBILITIES

1. Administration tasks

• Assist with day-to-day operations of the HR functions and duties;
• Maintain accurate and up-to-date employee records and files;
• Prepare and distribute HR-related documents;
• Schedule meetings, HR events, and maintain agendas;
• Follow stationery order, uniform production full process;
• Make advance & payment request (shipping fee, taxi fee, etc.);
• Update internal databases with new employee data including contact details and employment forms;
• Translate some policies from Eng version into Vietnamese version and vice versa.

2. Talent Acquisition

• Manage and post job advertisements on job portals and social networks;
• Understand job requirements and sourcing suitable candidates for different positions;
• Search and screen candidate’s profile via job boards, social networking site,...;
• Phone-screen to identify suitable candidate;
• Schedule and confirm interviews with candidate;
• Support for employer branding activities (internal/external events and social posts,...);
• Assist team in organizing career fairs and special events.

3. Onboarding and Offboarding

• Assist in helping new hires regarding the onboard process;
• Support in posting internal communication (welcome onboard, offboarding, promotion, monthly happy birthday,…);
• Assemble necessary documents for the offboarding process, including exit clearance report forms, and ensure return of school property, such as ID badges, keys, laptops, and other equipment.

4. Employee Engagement

• Assist in organizing employee engagement activities and events;
• Assist the HR team in organizing engagement activities and events (seeking suppliers, design videos & posters, running events such as Mid-autumn Festival, Women’s Day, Teacher’s Day, Christmas Workshop, Year-end Party, …).

5. Other tasks as assigned by HRM

B. JOB REQUIREMENTS

• Final year student in University with expected graduation in 2025 or 2026;
• Strong organizational and administrative skills;
• Excellent communication and interpersonal skills;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Ability to handle confidential information with discretion;
• Attention to detail and accuracy in data entry and record-keeping.